The key to a successful meeting is an effective agenda.
You must be familiar with agendas and how to create them. There are different computer programs available that you can use to create and keep track of meeting agendas. Before you create an agenda, you need to define its purpose. You should ask your manager and the speakers for feedback. Consider the meeting’s objectives, and write them down to guide you in creating the agenda.
Steps to the Agenda:
- List topics: The topics that will be introduced are based on the objectives you discover.
- Assign times: Delegate a time for each topic. Without a time limit, the meeting will run long.
- Determine presenters: Find out who will present each topic, and list speakers on the agenda.
- Provide the agenda: Send the agenda to everyone who will be involved in the meeting. You should also include additional instructions, such as any materials that the attendees will need to bring with them.